Policy & Procedure Manual - Table of Contents

Introduction
The State Board of the Technical College System of Georgia, the Governing Board, establishes and promulgates policies for the orderly and efficient operation of the System Office and associated technical colleges. The State Board has delegated the authority to develop accompanying Technical College System of Georgia (TCSG) procedures to the Commissioner and technical college presidents. Coastal Pines Technical College (CPTC) procedures are developed to supplement State Board policies and TCSG procedures for faculty and staff to utilize in their day-to-day activities for the effective and efficient operation of the College.

Section 1: INTRODUCTION

1.1 - Development Approval, and Review of TCSG Policies and Procedures

POLICY 1.1: Development, Approval and Review of TCSG Policies and Procedures

Procedure 1.1p: Development, Approval and Review of TCSG Policies and Procedures

CPTC Procedure: Enactment of College Procedures

Section 2: MISSION and SYSTEM of GOVERNANCE

2.1 - State Board Governance

POLICY 2.1.01: Statement of Equal Opportunity

Procedure 2.1.01p: Statement of Equal Opportunity

CPTC Procedure: Statement of Equal Opportunity

POLICY 2.1.02: Mission Statement

CPTC Procedure: Mission Statement

POLICY 2.1.03: Responsibilities and Authority

POLICY 2.1.04: State Board Bylaws

POLICY 2.1.05: Compensation and Expenses

POLICY 2.1.06: Ethical Responsibilities

POLICY 2.1.07: President Emeriti

Procedure 2.1.07p: President Emeriti Designation

POLICY 2.1.08: Building Naming

Procedure 2.1.08p: Building Naming

CPTC Procedure: Naming of College Buildings, Grounds or Programs

2.2 - Office of the Commissioner

POLICY 2.2.01: Commissioner Responsibilities and Authority

POLICY 2.2.02: Agency Strategic Planning

2.3 - Technical Colleges

POLICY 2.3.01: Employment of Presidents

Procedure 2.3.01p: Appointment of Presidents

POLICY 2.3.02: Responsibilities and Authority of Technical College Presidents

Procedure 2.3.02p: Responsibilities and Authority of Technical College Presidents

POLICY 2.3.03: Strategic Planning

Procedure 2.3.03p: Strategic Planning

POLICY 2.3.04: Technical College Accreditation

POLICY 2.3.05: Technical College Substantive Change Reporting

CPTC Procedure: SACSCOC Substantive Change

POLICY 2.3.06: Accreditation Reporting Standards

CPTC Procedure: Accreditation Reporting Standards

2.4 - Local Board of Directors

POLICY 2.4.01: Responsibilities and Authority

CPTC Procedure: Bylaws

Procedure 2.4.03p: Compensation and Expenses

Procedure 2.4.04p: Local Board Member Emeritus

Procedure 2.4.05p: Revision to State Board Procedure for Approving Technical College Local Board members

Section 3: ADMINISTRATION

3.1 - Budgeting and Accounting

POLICY 3.1.01: Financial Overview

POLICY 3.1.02: Annual Budget Requests and Operating Budgets

CPTC Procedure: Budget Planning

POLICY 3.1.03: Transfer of Funds Among Technical Colleges

POLICY 3.1.04: Accounting System

POLICY 3.1.05: Contract Management

POLICY 3.1.06: Payroll System

POLICY 3.1.07: Enterprise Funds

POLICY 3.1.08: State Board Audit Resolution Process

POLICY 3.1.09: Bank Accounts

POLICY 3.1.10: Petty Cash Funds

CPTC Procedure: Change Funds

POLICY 3.1.11: Georgia Sales and Use Tax

POLICY 3.1.12: Cooperative Nonprofit Organizations

POLICY 3.1.13: Debt Collection of Unpaid Accounts

Procedure 3.1.13p: Debt Collection of Unpaid Accounts

POLICY 3.1.14: Indirect Cost Rate

POLICY 3.1.16: Purchasing

CPTC Procedure: Purchasing

Procedure 3.1.16p1: Purchasing Bond Funded Goods & Services

Procedure 3.1.16p2: Purchasing Non-Bond Funded Goods & Services

3.2 - Copyright, Intellectual Property Protection

POLICY 3.2.01: Intellectual Property Policy

CPTC Procedure: Intellectual Property

Procedure 3.2.02p: Patentable or Copyrightable Materials

CPTC Procedure: Copyright Exceptions

CPTC Procedure: Copyright Compliance

CPTC Procedure: Copyright Permission Request

CPTC Procedure: Copyright Statements

3.3 - Operations

POLICY 3.3.01: DOAS Motor Pool

CPTC Procedure: Fleet Vehicle Usage

CPTC Procedure: Golf Cart and Utility Vehicle Use

CPTC Procedure: Fuel Cards

Procedure 3.3.01p: DOAS Motor Pool

POLICY 3.3.02: Use of Alcoholic Beverages on Campus

Procedure 3.3.02p: Use of Alcoholic Beverages on Campus

POLICY 3.3.03: Tobacco Use

CPTC Procedure: Tobacco-Free Campus

POLICY 3.3.04: Records Management

POLICY 3.3.05: Inventory Management

CPTC Procedure: Asset Management

POLICY 3.3.06: Firearms, Weapons, and Explosives

CPTC Procedure: Firearms, Weapons, and Explosives

POLICY 3.3.07: Severe Inclement Weather

Procedure 3.3.08p: Business Email Archiving, Retention, and Investigation

Procedure 3.3.09p: Open Records Requests

POLICY 3.3.10: Environmental Protection

Procedure 3.3.11p: Identity Theft Prevention

3.4 - Capital Planning and Facilities

POLICY 3.4.01: Maintenance for Campus Facilities

CPTC Procedure: Key Control and Building Access

POLICY 3.4.02: Use of Campus Facilities

POLICY 3.4.03: Real Property Acquisitions and Leases

Procedure 3.4.03p1: Public Private Partnerships

POLICY 3.4.04: Facilities Management and Operations

Procedure 3.4.04p3: Capital Renewal and Deferred Maintenance

POLICY 3.4.05: Capital Planning and Construction

Procedure 3.4.05p1: Facilities Master Planning

Procedure 3.4.05p2: (undetermined title)

Procedure 3.4.05p3: Capital Outlay Planning

Procedure 3.4.05p4: Capital Project Review, Procurement, and Deferred Maintenance

3.5 - Information Technology and Data Resources

POLICY 3.5.01: Use of Telecommunications Equipment

CPTC Procedure: Wireless Access

CPTC Procedure: Use of Personal Mobile Devices for Business Communications

CPTC Procedure: Banner Account Provisioning

CPTC Procedure: Mobile Computing and Removable Storage Device Procedure

CPTC Procedure: Mobile Device Procedures

CPTC Procedure: Tablet Acquisition and Usage Procedures

CPTC Procedure: VPN Access

Procedure 3.5.01p1: Acceptable Computer and Internet Use

Procedure 3.5.01p2: HEOA P2P unauthorized File Sharing Prevention Compliance

Procedure 3.5.01p3: FTC Safeguards Rule Compliance

Procedure 3.5.01p4: Technology Procurement

CPTC Procedure: Risk Management

POLICY 3.5.02: Responsible Use of Artificial Intelligence

CPTC Procedure: Risk Assessment Process: Managing Risks and Vulnerabilities

Procedure 3.5.02p: Responsible Use of Artificial Intelligence

CPTC Procedure: Maintenance of IT Assets

CPTC Procedure: Software Installation

CPTC Procedure: Data Destruction and Sanitization

CPTC Procedure: College-Owned Social Media

CPTC Procedure: Personal Mail

CPTC Procedure: Account Management

CPTC Procedure: Gramm Leach Bliley Act

CPTC Procedure: Physical and Environmental Protection

CPTC Procedure: Computer and System Logging

CPTC Procedure: Data Cabling and Data Room Standards

Section 4: HUMAN RESOURCES

4.1 - Employment Guidelines and Processes

POLICY 4.1.01: Recruiting and Hiring

Procedure 4.1.01p1: Recruitment

Procedure 4.1.01p2: IntraSystem Recruitment

Procedure 4.1.01p3: Interviewing and Selection Guidelines

POLICY 4.1.02: Verifying Employment Eligibility

CPTC Procedure: Faculty Qualifications, Verification of Credentials, and Program Coordination

CPTC Procedure: Employee Hiring

Procedure 4.1.02p: Verifying Identity and Employment Eligibility

Procedure 4.1.02p.a1: Employment Eligibility Verification Form

POLICY 4.1.03: Job Descriptions

Procedure 4.1.04p: Categories of Employment

POLICY 4.1.05: Verification of Employment

POLICY 4.1.06: Employment Contracts

Procedure 4.1.06p: Employee Contracts

POLICY 4.1.07: Personnel Files

Procedure 4.1.07p: Collection, Retention and Release of Employment Records

CPTC Procedure: Personnel Files

POLICY 4.1.08: Instructional Staff Work Assignments

Procedure 4.1.08p: Instructional Staff Work Assignments

CPTC Procedure: Faculty Workload

POLICY 4.1.09: Background Investigations

Procedure 4.1.09p: Background Investigations

POLICY 4.1.10: Reduction in Force

Procedure 4.1.10p: Reduction in Force

4.2 - Work Hours and Schedules

POLICY 4.2.01: Working Hours, Overtime and Compensatory Time

Procedure 4.2.01p: Working Hours, Overtime and Compensatory Time

POLICY 4.2.02: Official Business Hours and Work Schedules

Procedure 4.2.02p1: Official Business Hours and Work Schedules

Procedure 4.2.02p2: Work Away

4.3 - Employee Ethics and Standards of Conduct

Procedure 4.3.01p: Unlawful Discrimination, Harassment and Retaliation in Employment

CPTC Procedure: Unlawful Discrimination, Harassment, and Retaliation in Employment

Procedure 4.3.01p2: Employee Sexual Harassment Prevention

POLICY 4.3.02: Ethics and Standards of Conduct for Employees

Procedure 4.3.02p1: Ethical Responsibilities of Employees

Procedure 4.3.02p2: Consensual Relationships

Procedure 4.3.02p3: Gifts, Honoraria, and Expenses

Procedure 4.3.02p4: Standards of Business Conduct

Procedure 4.3.02p5: Political Activity

Procedure 4.3.02p6: Other Employment

Procedure 4.3.02p7: Children in the Workplace

CPTC Procedure: Children on Instructional Sites

Procedure 4.3.03p: Workplace Violence

POLICY 4.3.04: Employment of Relatives

4.4 - Employee Performance Management

POLICY 4.4.01: Positive Discipline

Procedure 4.4.01p: Positive Discipline

Procedure 4.4.02p: Adverse Employment Actions

POLICY 4.4.03: Employee Complaint Resolution Policy

Procedure 4.4.03p: Employee Complaint Resolution Procedure

POLICY 4.4.04: Performance Management

Procedure 4.4.04p: Performance Management

CPTC Procedure: Performance Evaluations

4.5 - Employee Leave

Procedure 4.5.01p: FMLA

POLICY 4.5.02: Leave

Procedure 4.5.02p1: Miscellaneous Leave

Procedure 4.5.02p2: Leave Donation

Procedure 4.5.02p3: Court Leave

Procedure 4.5.02p4: Annual, Sick and Personal Leave (Accrued Leave)

Procedure 4.5.02p5: Authorized and Contingent Leave of Absence Without Pay

Procedure 4.5.02p6: Military Leave

POLICY 4.5.03: Holidays

Procedure 4.5.03p: Holidays

4.6 - Employee Medical Program

POLICY 4.6.01: Medical and Physical Examination Program (MAPEP)

Procedure 4.6.01p: Medical and Physical Examination Program

Procedure 4.6.02p: Reasonable Accommodations in Employment

4.7 - Employee Travel

POLICY 4.7.01: Travel

CPTC Procedure: Travel

CPTC Procedure: Report My Driving

Procedure 4.7.02p: Driver Qualification

4.8 - Drug / Alcohol Free Workplace

POLICY 4.8.01: Drug-Free Workplace

Procedure 4.8.01p1: Non-Federally Regulated Drug and Alcohol Testing

Procedure 4.8.01p2: Federally Regulated Positions Drug and Alcohol Testing

4.9 - Employee Compensation and Related Benefits

POLICY 4.9.01: Retirement

Procedure 4.9.01p: Retirement

POLICY 4.9.02: Flexible Benefits Programs

POLICY 4.9.03: Tuition Remission and Reimbursement for Approved Staff Development

POLICY 4.9.04: Employee Assistance Program

Procedure 4.9.04p: Employee Assistance Program

POLICY 4.9.05: Staff Development

Procedure 4.9.05p: Staff Development

CPTC Procedure: Staff Development

POLICY 4.9.06: Defense and Indemnification

Procedure 4.9.06p: Defense and Indemnification

POLICY 4.9.07: Payroll Deductions

Procedure 4.9.07p: Payroll Deductions

Procedure 4.9.08p: Direct Deposit of Pay

POLICY 4.9.09: Workers' Compensation and Return to Work

Procedure 4.9.09p: Workers' Compensation and Reporting Accident

POLICY 4.9.10: Promotions

4.10 - Additional CPTC Procedures

CPTC Procedure: Dress Code

CPTC Procedure: Faithful Service Award

Section 5: ACADEMIC AFFAIRS (Administration)

5.1 - Administration

Procedure 5.1.01p: Academic Freedom

CPTC Procedure: Academic Freedom

POLICY 5.1.02: General Program and Program Specific Standards

Procedure 5.1.02p: Business Affiliation Agreements

POLICY 5.1.03: Technical Advisory Committees

POLICY 5.1.04: Service Delivery Areas

POLICY 5.1.05: Technical College Calendars

POLICY 5.1.06: Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs

Procedure 5.1.06p: Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs

CPTC Procedure: Credit Hours

POLICY 5.1.07: Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates

Procedure 5.1.07p: Warranty Claim

POLICY 5.1.08: Articulation and Transfer

Procedure 5.1.08p: Articulation and Transfer

CPTC Procedure: Articulation and Transfer

POLICY 5.1.09: Program Approval and Termination

Procedure 5.1.09p: Program Approval and Termination

CPTC Procedure: Program Approval and Termination

CPTC Procedure: Faculty Participation in Curriculum Review

CPTC Procedure: Development and Approval of Distance Education Courses or Conversion of Traditional Courses to Distance Education

POLICY 5.1.10: College Campuses

POLICY 5.1.11: Live Work Projects

Procedure 5.1.11p: Live Work Projects

CPTC Procedure: Instructional Live Work Projects

5.2 - Non-Credit Programs

POLICY 5.2.01: Non-Credit Instruction

POLICY 5.2.02: Quick Start

POLICY 5.2.03: Programs for Adult Literacy

POLICY 5.2.04: General Education Development (GED) Testing and Diplomas

Procedure 5.2.04p1: Test-Taker Conduct for HSE

Policy 5.2.05: Credit-Bearing High School Equivalency and Diploma Programs

Procedure 5.2.05p: Credit-Bearing High School Equivalency and Diploma Programs

Policy 5.2.06: Student Discipline within Adult Education Programs

Policy 5.2.07: Remedies for Program Non-Compliance within Adult Education Programs

Policy 5.2.08: Requirements for Establishing GED® or HiSET ® Testing Centers

Policy 5.2.09: Requirements for Establishing a Career Plus High School Program

Procedure 5.2.09p: Requirements for Establishing a Career Plus High School Program

5.3 - Academic Governance

POLICY 5.3.01: Academic Governance

Procedure 5.3.01p: Academic Governance

CPTC Procedure: Faculty Role in Academics and Governance

Section 6: STUDENT AFFAIRS

6.1 - Student Equity

Policy 6.1.01: Unlawful Harassment and Discrimination of Students

Procedure 6.1.01p: Unlawful Harassment and Discrimination of Students

Procedure 6.1.02p: Sexual Harassment and Misconduct Policy

6.2 - Admissions

POLICY 6.2.01: Admissions

Procedure 6.2.01p: Admissions Requirements

CPTC Procedure: Admissions

CPTC Procedure: Assessment

Procedure 6.2.01p2: Placement Requirements

POLICY 6.2.02: Residency

Procedure 6.2.02p: Residency

6.3 - Student Records

POLICY 6.3.01: Student Records

Procedure 6.3.01p1: Student Records

CPTC Procedure: Posthumous Honorary Awards

CPTC Procedure: Student Records Access

Procedure 6.3.01p2: Definition of Directory Information

Procedure 6.3.02p: Student Records Retention Schedule

6.4 - Student Life

POLICY 6.4.01: Student Handbooks

Procedure 6.4.01p: Summary of Student Notification Requirements

POLICY 6.4.02: Student Housing

Procedure 6.4.02p: Residence Hall Room Entry and Search Policy

POLICY 6.4.03: National Emergencies

Procedure 6.4.03p: National Emergencies

6.5 - Student Academics

POLICY 6.5.01: Academic Standards, Evaluations, and Appeals

Procedure 6.5.01p: Academic Standards, Evaluations, and Appeals

CPTC Procedure: Academic Standards, Evaluations, and Appeals

CPTC Procedure: Academic Appeals

POLICY 6.5.02: Student Grade Point Average

Procedure 6.5.02p: Student Grade Point Average

CPTC Procedure: Student Grade Point Average

CPTC Procedure: Student Grading

Procedure 6.5.02p2: Dual Achievement Program

Procedure 6.5.03p: Student Grievance Procedures

CPTC Procedure: Student Complaints and Grievances

6.6 - Student Finances

POLICY 6.6.01: Student Tuition and Fees

Procedure 6.6.01p: Student Tuition and Fees

CPTC Procedure: Student Tuition and Fees, Refunds, Return to Title IV

CPTC Procedure: Financial Aid Awarding

CPTC Procedure: Verification

CPTC Procedure: Federal Supplemental Educational Opportunity Grant

CPTC Procedure: Financial Aid Disbursements

CPTC Procedure: Pell Recalculation

POLICY 6.6.02: Student Activity Fund

Procedure 6.6.02p: Student Activity Fund

CPTC Procedure: Student Activity Fund Guidelines

Procedure 6.6.03p: Student Organizations and Activities

CPTC Procedure: Student Organizations

POLICY 6.6.04: Satisfactory Academic Progress

CPTC Procedure: Satisfactory Academic Progress

CPTC Procedure: Academic Probation, Academic Suspension, and Academic Dismissal

6.7 - Student Conduct

POLICY 6.7.01: Drug-Free Schools and Communities Act

CPTC Procedure: Drug-Free Schools and Communities

Procedure 6.7.02p1: Student Disciplinary

Procedure 6.7.02p2: Model Student Conduct Codes

CPTC Procedure: Student Code of Conduct

CPTC Procedure: Student Dress Code

6.8 - Student Activities

POLICY 6.8.01: Field Trips

Procedure 6.8.01p: Field Trips

CPTC Procedure: Field Trips

POLICY 6.8.02: Student Accident Insurance

POLICY 6.8.03: Student Athletics

Procedure 6.8.03p: Student Athletics

POLICY 6.8.04: Free Speech

Procedure 6.8.04p: Free Speech

CPTC Procedure: Freedom of Expression

6.9 - Additional CPTC Procedures

CPTC Procedure: College Committees

CPTC Procedure: Academic Advisement

CPTC Procedure: Solicitations

CPTC Procedure: Production of College Publications and Promotional Items

CPTC Procedure: Attendance and Withdrawal

CPTC Procedure: Attendance

CPTC Procedure: Archived Information

CPTC Procedure: Distance Education Electronic Grades and Participation

CPTC Procedure: Attendance Appeal Process

CPTC Procedure: Student Rights and Responsibilities

CPTC Procedure: Faculty Absence and Class Dismissal

CPTC Procedure: Distance Education

CPTC Procedure: Distance Education Student Privacy

CPTC Procedure: Distance Education Fees

CPTC Procedure: Distance Education Participation

CPTC Procedure: Proctoring of Distance Education Credit Courses

CPTC Procedure: Library Services Circulation

CPTC Procedure: Library Services Collection Development and Acquisitions

CPTC Procedure: Hepatitus B Immunization

CPTC Procedure: Safe Driver Procedure for Commercial Truck Driving Program

CPTC Procedure: Student Course Load

CPTC Procedure: Tutoring Services

CPTC Procedure: Verification of General Education Competencies